opportunities at Sense international Tanzania 2020

Sense International (SI) is a disability specialist charity, partnering with local organizations in Bangladesh, India, Kenya, Nepal, Peru, Romania, Tanzania, and Uganda. We are one of the world’s leading international organizations working for people with deafblindness/multi-sensory impairments (MSI) and their families. Our vision is of a world in which all people with deafblindness can be equal and active members of society. Sense International Tanzania (SI Tanzania) is a nationally registered NGO, delivering a range of education and health projects supporting people with deafblindness/MSI
We are looking for a Finance and Administration Manager for the following

Post:  Finance and Administration Manager
Location: Sense International Tanzania, Dar es Salaam
Reports to: Country Director
Responsibility for: Driver, Office Assistant, and Interns and any Volunteers supporting with financial and administrative duties.
Purpose:
To manage Sense International Tanzania’s finances, procurement and administration (including human resources) and to support the Country Director to ensure effective running of Sense International as an organization and efficient implementation of Sense International programs.

ROLES AND RESPONSIBILITIES:
FINANCE

Record keeping and financial administration
Be responsible for all financial record keeping in SAGE and ensure the information is in line with Sense International Tanzania (SI Tanzania) budgetary guidelines.
Ensure that all finances are properly administered and monitored in accordance with SI Tanzania’s Finance Manual.
Ensure the timely provision of financial information when requested


Monthly reporting
Prepare monthly financial reports for the Country Director and finance team at Sense International UK, including expenditure against budget, completing the returns for funding codes and ensuring they are in a format suitable for posting onto the HQ SUN system.
Prepare monthly management reports on expenditure against budget and variance analysis for the Country Program Team

Sense International budgets
Prepare information and accurate forecasting for input into the budget process.
Develop the overall SI Tanzania budget working with colleagues
Prepare quarterly financial reports and provide expenditure verification to Sense International UK on request.

Donor budgeting, compliance, and reporting

Participate in and contribute to budgetary planning meetings funding proposals for specific donors and support the Programme Funding Manager on preparation of bids
Develop and monitor budgets for donor applications working with the Programs team and reforecast these as needed.
Advise programme staff on adherence to donor specific financial procedures
Provide expenditure verification to donors on request.
Ensure the timely provision of financial information when requested, such as for donor quarterly reporting or at the end of a donor-funded project.


Banking, requisitions and Petty Cash

Be responsible for tracking and maintaining petty cash reconciliations.
Closely monitor the bank balance, maintain bank records, perform monthly bank reconciliations
Act as the contact person with the bank for all financial matters (e.g. changing names on signatures etc. Administer requisitions system for staff needing cash for travel and programme activities in line with project budgets.


Payroll
Submit payroll information as and when required to Finance and Administration Manager – East Africa in SI Kenya and ensure all statutory deductions are accurate and paid in a timely manner.

Partners

Provide financial management support to partners, e.g. helping them establish systems of book-keeping and effective record keeping, ensuring compliance with the agreed budget and best use of funds, monitoring adherence to all financial aspects of the partnership agreement with SI Tanzania.
To monitor partner organizations to ensure financial compliance, the alignment of activities to the budget lines, and compliance with procedur